Garden parties are in full swing as the weather transitions from cold to warm. Like many others, you are probably considering a garden party to enjoy the beautiful weather, indulge in delicious meals, and have hearty conversations. But how do you host and execute a hitch-free garden party? We have the answers!
1. Schedule the Time and Place
Timing and location are two top considerations when planning an outdoor party. First things first, you must find an ideal location and check the weather guide. Naturally, you should choose an open spot with lots of space and a cozy ambiance. Your garden or backyard is a fantastic choice but you can also rent an outdoor space.
You want to host a garden party when the sun is bright and shiny and the flowers are in full bloom. Depending on where you live, this could be in spring, summer, or early fall. You shouldn’t host a garden party when it is too hot or too cold or when there’s a high chance of precipitation.
2. Work with a Theme
Choosing a theme for your garden party sets the stage for your decorations, menu, and entertainment. With a theme in mind, you won’t waste unnecessary time pondering foods to serve or what decor to use. You don’t have to go all out with the theme!
Stick to something simple yet special. This could be a relaxed afternoon tea party, a mid-morning brunch, a fun pool party, or an evening barbecue. Whatever theme you choose, it shouldn’t be extreme or too quirky. The classic themes always work magic.
3. Set the Scene
Decorations set the scene for an inviting and enjoyable ambiance. The first thing your guests will see when they show up for your party are the decorations. So you must make it count. You can set up a gazebo with floor cushions to make your guests comfortable. If you are hosting in the evening, don’t skimp on festoon or fairy lights to set the mood and enhance visibility.
Biodegradable balloons are perfect for the ambiance and environment. Flower walls or balloon arches stimulate visual interest. You mustn’t go overboard with the details, a little creativity goes a long way. If your finances permit, you can outsource the decor to a home service event decorator. A professional will do a good job that aligns with your theme and wows your guests.
4. Seating is a Priority
Outdoor events require comfortable and well-structured seating arrangements. Whether you are considering floor cushions, sofas, benches, or chairs, you should make it worth your while. You don’t have to spend a fortune on outdoor furniture for your garden party. Scour thrift or second-hand shops for good bargains.
Remember, garden furniture doesn’t have to be brand new. A touch of linen here and there can polish a preowned table and chair. If you are ordering online, place your orders ahead of time to ensure timely delivery. Also, factor in extra furniture to deal with unforeseen seating challenges.
5. Plan the Menu
With a theme in mind, planning your garden party menu shouldn’t be difficult. Consider serving light and refreshing meals that are easy on the stomach and require minimal preparation time. Salads, sandwiches, skewers, mocktails, and beverages are great options. The dishes should conform with the theme — you don’t want to serve breakfast meals at an evening-themed event.
Also, some of your guests might have special dietary requirements or allergies. So do your due diligence and confirm if any of your guests have special dietary needs or exceptions. If so, label dishes accordingly to avoid unpleasant gastronomic incidents. Take general precautions by including nut, shellfish, and gluten-free options in your menu. Finally, food and drinks should be in abundance so you don’t run out in the middle of the party. You can also outsource catering to a house service caterer.
6. Spell out the Dress Code
Themed garden parties are not complete without a dress code. You want your guests and decor to reflect the party’s theme for a cohesive gathering. If you don’t spell out the dress code when sending invitations, your guests will wear whatever tickles their interest. And you won’t like the outcome. Your guests may also feel uncomfortable if they realize they are under-dressed or over-dressed for your party.
That said, make things clear from the get-go, especially if you are hosting a formal or extra-special-themed garden party. But don’t forget to keep the dress code comfortable and pleasant. The last thing you want is a garden full of uncomfortable guests struggling to breathe, sit or eat in their costumes.
7. Have a Backup Plan
Despite the weather guide, seasons have a mind of their own. You never can tell when inclement weather conditions will surface. So prepare in advance. Make sure to have an indoor space prepared for your guests to move into when it begins to rain or snow.
Have a contingency shelter i place like a gazebo or marquee when the weather gets unfriendly. A patio cover can also come in handy. If you are hosting during a heatwave, provide lots of shade and refreshments. Stash warm blankets and throws for your guests in case it gets too chilly for comfort.
8. Pay Attention to the Small Details
Sometimes , a little oversight can make a well-curated part a recipe for disaster. Consider the little things like bug sprays or protection, sunscreen, hand sanitizers, and extra napkins and utensils. Garden parties are prone to sun and bugs because of the warmer weather. Nobody wants to get bitten or see flies in their drinks or meals. You can discreetly position citronella candles in the garden to keep bugs at bay. Most importantly, hire a house service gardener to tend to your garden before the event.
Hand out sunscreens or ask your guests to use one before coming. And don’t forget to distribute party favors for your guests to take home. You don’t have to blow the budget to provide party gifts. Your guests will appreciate thoughtful handmade products like lavender sachets, freshly plucked and potted flowers from your garden, flower seeds, and scented candles.
From decorations to the menu to seating arrangements and everything in between, this is how you throw a successful garden party. Bear these tips and ideas in mind and you will host an unforgettable garden party!
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